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Data Protection

By registering for AidEx 2026 and Development2030, and by giving us your details, you agree that we can contact you about AidEx 2026 and Development2030.

AidEx Geneva Ltd is committed to your privacy. (Please read our privacy policy, this will explain how we process, use & safeguard your data).

From time to time, other parts of AidEx Geneva Ltd and partner organisations may like to contact you about related products, events, surveys, special offers and services that we think you might enjoy. If you wish to opt out of these communications please advise us via the method detailed in our privacy policy.

1. DEFINITIONS In these terms and conditions the term “exhibitor” means any person firm or company who has made application for and who has been granted space in the exhibition. The term “exhibition” means AidEx and Development2030. The term “organisers” means AidEx Geneva Limited or its lawful assigns. The term “space” means the area in the exhibition applied for or allotted to the exhibitor. The term “exhibition services” means services which are inclusive within the m2 space rate such as publicity material, security, cleaning, traffic management, exhibition catalogue listing and any other services which the organisers may from time to time offer at their discretion.


2. THESE TERMS AND CONDITIONS shall be construed in accordance with English law and the parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these terms and conditions.


3. APPLICATIONS FOR SPACE 3.1 Applications for space must be made on the organisers’ official contract to exhibit form. The organisers reserve the right to accept or reject any application. Application for space by the exhibitor and the allotment of space by the organisers shall constitute a contract subject to these terms and conditions and the rules and regulations outlined within the exhibitor manual.


4. SIGNATORIES The person or persons signing the contract to exhibit form on behalf of the exhibitor shall be deemed to have full authority to do so on behalf of the exhibitor and the exhibitor shall be bound by all acts, representations and directions made by any such person and shall have no right to claim against the organisers that such person or persons did not have such authority.


5. LICENSOR AND LICENSEE Upon acceptance of the contract to exhibit form by the organisers there shall be a contract between the organisers and the exhibitor subject to these terms and conditions.


6. PAYMENT TERMS Each exhibitor is responsible for settling all accounts for ancillary charges and expenses incurred in connection with AidEx and Development2030, which are initiated by them, their agents, representative or contractor and must discharge all such liabilities forthwith when called upon to do so. The exhibitor shall pay in full and cleared funds in the following instalments: With contract or by 6th November 2026 whichever is the latter 50% of total cost + VAT On or before 16th July 2026 a further 50% + VAT The organisers reserve the right to close or have removed any stand and/or exhibits belonging to any exhibitor who has not fulfilled his obligations relating to payments. In this agreement VAT and any other applicable tax has been shown separately. The appropriate amount of tax deemed payable will be calculated at the time of invoice and such tax shall be deemed payable when the charge to which it relates is deemed payable.


7. CANCELLATION/REDUCTION OF SPACE (i) In the event that an exhibitor either wishes to cancel their space booking or reduce the size of their space booking after acceptance by the organisers or fails to meet any of the payment obligations (whether as to the amounts or dates of payment) detailed herein or in the contract to exhibit form then the organisers reserve the right (but without being obliged to do so and without prejudice to any other right or remedy available to the organisers) to apply cancellation/reduction charges and to reallocate such space. The cancellation/reduction charges shall be as follows: Before 6th November 2026 0% Between 7th November 2026 and 16th July 2026 (both dates inclusive) 50% After 16th July 2026 100% (ii) If the exhibitor wishes to cancel or reduce the size of their stand then written notice of such wish must be forwarded to AidEx Geneva Limited via email. (iii) Notwithstanding that the organisers may resell or reallocate the cancelled stand space (or the space by which it is reduced) after payment of the cancellation charges, the organisers shall be under no obligation to reimburse all or any part of such cancellation/reduction charges.


8. DURATION OF EVENT Details of exhibition hours are given in the exhibitor manual. During these times, stands must be manned by the exhibitor’s staff. The organisers reserve the right in its discretion to shorten, extend or otherwise alter such duration hours on notice to the exhibitor. In such circumstances, all charges and costs will remain payable by the exhibitor.


9. EXHIBIT PROFILE/REMOVAL OF EXHIBITS Only exhibits pertaining directly to the aid and development industry will be allowed. The organisers reserve the right to have removed from the hall any exhibit or item complementary to an exhibit not conforming in their opinion to this regulation.


10. RELOCATION For the avoidance of doubt any contract between the organisers and the exhibitor for space is only for the area of such space and no acceptance by the organisers of the exhibitor’s contract to exhibit form or allocation of the exhibitor’s name to any particular part of any exhibition floor plan or stand number will constitute any agreement warranty or representation by the organisers that the exhibitor is entitled to exhibit at the exhibition in such particular location and the organisers reserve the right without being required to give notice to the exhibitor to alter the layout of the exhibition floor plan or position of any stand at any time.


11. SPACE NOT OCCUPIED The exhibitor must occupy the space allotted to them by show opening time on the first day of the exhibition. Any exhibitor failing to do so will be deemed to have cancelled their space booking. In this event the terms and conditions relating to cancellation will apply and the organisers may resell or reallocate such space.


12. PROMOTION AND REPRESENTATIONS. (i) Whilst the organisers shall use their reasonable endeavours to organise and promote the exhibition in such manner as they consider appropriate the organisers reserve the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by or on behalf of the organisers as to audience projections or methods or timing of promotion shall constitute only general indications of the organisers’ promotion and organising strategy and shall not amount to any representation or warranty. (ii) Any application for stand space or any acceptance thereof by the organisers shall not be conditional on the presence or location or absence of any other exhibitor at or from the same or any other exhibition and any reference to such conditionality shall not apply to any contract for space between the organisers and the exhibitor for exhibition stand space.


13. ASSIGNMENT. The exhibitor shall not be entitled to assign sublet or grant licences in respect of the whole or any part of the space allocated to them, or assign or otherwise deal with their rights and obligations hereunder nor may any cards advertisements or printed matter of persons who are not bona fide exhibitors be exhibited or distributed on any stand.


14.EXCLUSION OF PERSONNEL The organisers reserve the right in their absolute discretion to exclude or remove from the exhibition any person whose presence is or is likely to be undesirable and the organisers may exercise such rights notwithstanding that any person is the servant agent or contractor of the exhibitor or otherwise in any way connected or associated with the exhibitor.


15. ERECTION OF STANDS All stands - no exhibitor will be permitted to display any exhibit in such a manner as in the opinion of the organisers obstruct the light or impede the view along the open spaces or gangways or to occasion inconvenience or otherwise affect the display of other exhibitors. Shell Scheme Stands - a dimensioned drawing and full details of the organisers’ shell scheme stand will be provided to each exhibitor in the exhibitor manual. Exhibitors may be permitted to appoint another contractor for interior work to the shell scheme subject to the organisers’ prior written consent being obtained. Space Only - exhibitors must appoint a contractor who is aware of their responsibilities under all Health and Safety legislation including CDM 2015 and must provide the organisers with their full details including any sub-contractors. Exhibitors must also ensure their contractors and sub-contractors are aware of and comply with all terms and conditions and rules and regulations for the exhibition as issued from time to time by the organisers. The exhibitor is reminded that in accordance with the exhibitor manual, the exchange of money at the exhibition is strictly prohibited. The exhibitor shall ensure that it and its stand sharers, servants, agents and contractors comply with this policy at all times.


16. FIRE PRECAUTIONS All materials used for building, decorating or covering stands must be of non-flammable material. Exhibitors must comply with all instructions given by the relevant authorities to avoid the risk of fire or any other risk.


17. DANGEROUS MATERIALS The following are excluded from the exhibition: explosives, detonating or fulminating compounds, and all dangerous or harmful substances, including primings, fireworks, etc. Primings, fireworks, matches and similar objects can only be exhibited in the form of imitations, and on condition that they contain no inflammable matter.


18. ATTENDANCE The exhibitor acknowledges that the organisers shall not be held responsible for the failure of all or any other contracted exhibitors to attend the exhibition or the failure of any number of attendees to attend the exhibition for any reason.


19. POSTPONEMENT OR ABANDONMENT The exhibitor will receive full refund for the stand booking cost should the organiser cancel or postpone the event


20. INDEMNITY The exhibitor and any stand sharers shall fully indemnify and keep indemnified the organisers its employees, contractors and agents (each an indemnified party) against all costs claims demands proceedings and losses whatsoever made against or incurred by an indemnified party as a result of the exhibitor, a stand sharer or its employees or agents exhibiting displaying advertising promoting selling or supplying any goods or services at the exhibition, including without limitation any claim in respect of damage, injury, accident or loss arising to any person (including members of the public or an indemnified party) or property as a result of any act or omission of the exhibitor or a stand sharer or any of their servants, agents, contractors or invitees.


21. INSURANCE Exhibitors and any stand sharers shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, employers’ liability, minimum of £5,000,000 public liability and comprehensive protection against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft, accident or any other cause. Such insurance shall cover any losses covered by the indemnity in paragraph 20 to the fullest extent reasonably possible. If the organisers so demand the exhibitor shall provide proof to the organisers that the exhibitor has adequate insurance cover.


22. LIMITATION OF LIABILITY (i) Nothing in the terms and conditions shall limit or exclude the organisers’ liability for: (a) death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors; (b) fraud or fraudulent misrepresentation; or (c) breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession) or any other liability which cannot be limited or excluded by applicable law. (ii) Subject to paragraph (i), the organisers shall not be liable to the exhibitor, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the terms and conditions for: (a) loss of profits; (b) loss of sales or business; (c) loss of agreements or contracts; (d) loss of anticipated savings; (e) loss of damage to goodwill; and (f) any indirect or consequential loss. (iii) Subject to paragraph (i) the organisers total liability to the exhibitor, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the terms and conditions shall be limited to the total costs paid under the terms and conditions. (iv) The organisers shall not in any event be held responsible for any restriction or conditions which prevent the construction, erection, completion, alteration or dismantling of stands or the entry, siting or removal of exhibits, or for failure of any services or amenities provided or contracted to be provided by the venue owner or other third parties. (v) The organisers shall not be liable in respect of any contract entered into between the exhibitor and any official contractor appointed by the organisers for the negligence or default of any such contractor, its servants or agents. (vi) The terms set out in this paragraph 22 shall survive termination.


23. INSOLVENCY In the event of the exhibitor if an individual becoming bankrupt or otherwise committing any act of insolvency or if a company going into liquidation or having a receiver or administrator appointed in respect of any of its assets then the organisers reserve the right to terminate the contract with the exhibitor forthwith and the terms and conditions relating to cancellation shall apply.


24. FORCE MAJEURE The organisers shall not be liable to the exhibitor by reason of any cancellation or part time opening of the exhibition, either as a whole or in part, for any nonperformance of their obligations under this contract or for any amendments or alterations to all or any of the rules or regulations of the exhibition in each case to the extent that such occurrence is due to circumstances not within their reasonable control.


25. GROUP STANDS Contracting parties for group stands are responsible for ensuring that all exhibitors within their group are fully aware of, and agree to abide by these terms and conditions and by regulations outlined within the exhibitor manual of the exhibition.


26. DATA PROTECTION - PRIVACY By signing the contract to exhibit form the exhibitor is expressly consenting, under all relevant data protection legislation including in particular the EU General Data Protection Regulation and Data Protection Act 2018, as provided in our privacy policy available on request to the organiser communicating with exhibitors by telephone, fax, email and by post and using its personal information for the following purposes, namely: for the organiser’s lawful purposes which will include the performance of our agreement with you and for our legitimate business interests, and; accounts processing, internal analysis of exhibitors, inviting exhibitors to other events organised by the organiser or its group, disclosure of information to contractors who provide services in respect of the exhibition (including but not limited to shell scheme, security, registration, cleaning and freight contractors, caterers and electricians), disclosure to direct mailing contractors and disclosure or transfer of exhibitor’s personal data to members of the organiser’s group worldwide to allow the group to further develop its business and its services to exhibitors. The organiser may also pass exhibitor details to third parties who provide goods and services likely to be of interest to exhibitors. Please contact the organiser in writing if you do not wish your personal information to be used in any of the ways mentioned above.


27. NO WAIVER The failure of the organisers at any time to enforce any provision of these terms and conditions or the rules and regulations shall not affect their right thereafter to require complete performance by the exhibitor nor shall the waiver of any breach of any such provision be taken as or held to be a waiver of any subsequent breach or be a waiver of the provision itself
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